We’ve encountered a challenge when managing prompts/labels across a large group of contributors.When driving adoption of a designated and standardized list, governance becomes critical. Currently, not being able to remove previously used prompts/labels creates ongoing confusion for users and makes it significantly harder to maintain consistency.Over time, this results in: Cluttered and outdated label lists Inconsistent usage across teams Increased administrative overhead for editors and publishers Reduced confidence in the system’s structure For teams managing knowledge at scale, the ability to clean up, retire, or remove previously used prompts/labels is essential for long-term governance and quality control.Suggested enhancement:Provide administrators with the ability to: Remove or retire previously used prompts/labels Archive labels so they are no longer selectable moving forward Strong knowledge governance requires not just creation controls, but lifecycle management. This capability would significantly improve usability and long-term maintainability for larger organizations.

Question

Ability to Remove Previously Used Prompts/Labels

Forum|Forum|5 months ago
February 17, 2026
1 reply
45 views

We’ve encountered a challenge when managing prompts/labels across a large group of contributors.

When driving adoption of a designated and standardized list, governance becomes critical. Currently, not being able to remove previously used prompts/labels creates ongoing confusion for users and makes it significantly harder to maintain consistency.

Over time, this results in:

Cluttered and outdated label lists
Inconsistent usage across teams
Increased administrative overhead for editors and publishers
Reduced confidence in the system’s structure

For teams managing knowledge at scale, the ability to clean up, retire, or remove previously used prompts/labels is essential for long-term governance and quality control.

Suggested enhancement:
Provide administrators with the ability to:

Remove or retire previously used prompts/labels
Archive labels so they are no longer selectable moving forward

Strong knowledge governance requires not just creation controls, but lifecycle management. This capability would significantly improve usability and long-term maintainability for larger organizations.

knowledge-base

Francis14

Employee

Hi Amanda,

Thank you for sharing this important feedback regarding prompt and label management. We understand that as organizations scale, effective governance of standardized prompts and labels becomes critical to maintain consistency and usability.

The inability to remove or retire previously used prompts and labels can lead to cluttered lists, inconsistent application across teams, and increased administrative burden—all of which impact user confidence and content quality.

Your suggestion to empower administrators with the ability to remove, retire, or archive prompts and labels would address these challenges by enabling lifecycle management, not just creation controls. This enhancement would help maintain a clean, relevant, and easily navigable label list, improving usability and supporting strong knowledge governance in large-scale environments.

We appreciate you highlighting this need and will share your input with our product team to inform future roadmap considerations. Your insights are invaluable in helping us build more scalable and maintainable solutions.

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