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November 4, 2021
Question

Separate Email Subject from Ticket Title

  • November 4, 2021
  • 21 replies
  • 82 views

Hello, I'm an employee of a small company that uses Zendesk as a consumer-facing ticketing system for Tech Support.


We frequently run into a problem: When sending a Public Reply (which sends an email to the Requester, which in our case is a customer) Zendesk uses the Title of the ticket as the Email Subject.
We often click on a requester's "Org." tab and review all of the tickets that this organization has on file in their past. This means that it's extremely useful for a ticket to have a technical internal title that indicates at a glance the type of problems that they've had with their equipment in the past. This is of top priority.
Which means customers are frequently getting emails from us with a Subject that makes no sense to them, since the title was intended to explain to future tech support representatives what happened within the ticket, not intended to be used as a consumer-facing email subject. We try to copy and paste an email title each time to swap the title each time we send an email, but our primary modes of communication are call and text, so sometimes an employee forgets to do so, and we either end up with a consumer who gets a confusing email subject, or a ticket title that doesn't help us identify what the ticket is about.

What I'm wondering is if there's any kind of functionality, integration, tip/trick, anything that might allow the system to function as we want it to in this regard. We're on our first year of using Zendesk and we're hitting the offseason, so we're ready to make some changes and optimize our use of this amazing tool. We already have Zapier integrations, Textline and Aircall functionality, and a lot of really neat workarounds that we've been getting used to. We're up for changing things around to suit our needs, and getting creative with implementing a fix.

Any Suggestions would be greatly appreciated by me and the team <3

21 replies

ncorrAuthor
November 5, 2021

Perfect! Thank you!

ncorrAuthor
November 5, 2021


After replicating this as best we can, we are getting successful Triggers for our tests (the conditions are being met) but the HTTP target has zero successful sends, and we think we've been putting the URL in incorrectly which is (to confirm):
https://EXAMPLE.zendesk.com/api/v2/tickets/{{ticket.id}}.json

Not sure what's going wrong

Zendesk13
Newcomer
November 5, 2021

Hi @ncorr I think you still need to enable Basic Authentication in your target (please use Admin credentials).

ncorrAuthor
November 5, 2021

Oh! I didn't know that was required.

It worked!!

Thank you thank you!!!!!
Let me know if there's any kind of karma or anything else I can do to show my appreciation, you've been a MASSIVE help!

Zendesk13
Newcomer
November 5, 2021

No worries, @ncorr! Your kind words are more than enough - very glad to help 😀 cheers!

February 12, 2023

Hi! 

This has been incredibly helpful for me but I'm curious if there's also a way to change the subject field shown when logged in as an end user? Currently, that always shows the regular subject system ticket field as well. 

February 9, 2024

Hello - new to Zendesk... Is there a way to remove our IT HelpDesk within the subject line?

There is no need for it. Thanks 

 

Brett Bowser
Community Manager
February 12, 2024

Hey @geoff12 , it looks like your question was answered in this post: Subject Line Config

I hope this helps!

February 12, 2024

@brett13 - yes it was! Thanks for the follow up.

Do we have any sections when it comes to reporting? Looks like i am limited with the Growth package we are currently using.

Thanks again! 

Brett Bowser
Community Manager
February 12, 2024
Hey Geoff, we have this whole section dedicated to Reporting and Analytics documentation. 
 
If you're looking for a space to ask questions on Explore, you can do so in this community topic: Q&A - Reporting and analytics
 
I hope this helps!